Unapproved Minutes 01 October 2026
NOTES FROM THE PUBLIC FORUM HELD ON 01 OCTOBER 2026
There were 5 members of the public present together with District Councillor Jones.
During the public forum, members asked the Parish Council to look into the possibility of installing reactive speed signs in the village and also raised concerns about the maintenance of the church gates. Another member explained that, due to her neighbour’s disability, she is seeking assistance for their wheely bins to be collected from the property rather than from the roadside. She also spoke with District Councillor Jones regarding this matter. A further member requested that police presence be arranged at future Parish Council meetings to discuss policing matters.
3 members of the public left at the start of the meeting 1930.
MINUTES OF THE MEETING HELD ON THURSDAY 01 OCTOBER 2026 AT 7.30PM IN THE YOUTH CENTRE, HALL LANE
1. TO ACCEPT APOLOGIES AND REASON FOR ABSENCE
Apologies were accepted from Cllr Jones.
Present: Cllrs Edwards, Burton, Boseley, Sherriff, Jones, Pritchard, Hopkins, Pocklington,
and the Clerk Mrs D Money
Also present: District Councillor.
2. TO RECEIVE REPORTS FROM REPRESENTATIVES ON OUTSIDE BODIES
District Councillor Ashton sent their apologies.
County Councillor Hume
District Councillor Jones
The District Councillor advised that food caddies will be collected soon. He also reminded residents that plastic should not be placed in garden waste bins, as this is causing issues during collection. There will be elections in May next year, although no further details are available at this stage. He also reported changes to the planning process: parish councils now have 21 days to submit comments or objections, and if no response is received within that period, the application will be treated as having no objections. An update was also provided on ongoing grant opportunities currently available.
County Councillor Hume arrived 1935 and District Councillor Jones left the meeting.
County Councillor Hume delivered her report after Item 6. She acknowledged receipt of the Clerk’s email sent following the last meeting and advised that she will look into the concerns raised by a member of the public suggesting speed bumps, as well as what can be done to address issues at the picnic area.
3. TO RECEIVE DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011
There were no declarations of interest.
4. NOTES OF THE PARISH COUNCIL MEETING HELD ON 03 SEPTEMBER 2026 TO BE APPROVED AND SIGNED AS THE MINUTES
It was proposed by Cllr Sheriff and seconded by Cllr Pritchard that the minutes be signed as a true record, all agreed.
5. TO DISCUSS SEATING AND POSSIBLE NOTICEBOARD BY THE PRIMARY SCHOOL
Cllr Pocklington will forward the relevant contact details to the Clerk, who will then make enquiries. This matter will be included on the next agenda for further discussion.
6. SIGNS FOR DOG FOULING
Children from the local primary school have produced “pick up after your dog” signs. The Clerk will obtain quotes to have these printed on durable plastic for display around the village.
7. CLERK’S REPORT
8. CHAIR’S REPORT
The Chair delivered her report during the closed session.
9. FINANCE REPORT
It was agreed to give the Clerk delegated authority to make necessary payments before the next meeting. Any invoices not received in time for this meeting will be added to next month’s schedule sheet for approval.
a) Authority for payment:
Staff Costs x 2 £1313.39
Expenses £52.40
Scribe £358.00
Reconomy £46.20
Reconomy (Fuel surcharge) £1.39
Haines Watts (PAYE work) £142.50
AGS Groundworks (Work in the village as required) £200.00
Mrs D Money (Dunelm) £39.00 plus (Amazon) £8.94 £47.94
Hall Hire £12.50
Bank of Scotland £4.25
Bolingbroke Deanery £112.50
Protect Signs £246.70
Howsafe £122.90
Spusu £4.90
PKF Littlejohn Auditors £252.00
Laser Tech UK £358.80
Cloud Next £365.96
Royal British Legion £50.00
SLCC Membership £45.00
b) Agree Bank Reconciliation and Cashbook
All paperwork relating to items 9a, 9b, 9c and 9d had been circulated to Councillors prior to the meeting. The documents were signed online by Cllrs Pocklington and Edwards.
c) To report balances in bank account:
Community Account £33,751.62
Commercial Access Instant Account £7953.78
d) Income
August Interest £3.25
East Lindsey District Council Precept £20,000
e) To agree new Direct Debits
It was resolved to approve the use of Direct Debits for NEST Pension, Spusu, Scribe, and HMRC.
f) To sign paperwork for a debit card
The Clerk brought the paperwork to the meeting, and it was signed by Cllrs Pocklington and Edwards.
g) Change to Bank Mandate
The previous clerk has been removed from the bank account.
h) Parish Council’s Mobile Phone
The previous Clerk was unable to transfer the Parish Council’s mobile phone number to an account paid directly by the Council. The new Clerk has therefore set up a new account while retaining the existing mobile phone number.
A member of the public left the meeting 2005
10. TO RESOLVE POLICIES
a) Chairman’s Allowance
b) Standing Orders
c) Financial Regulations
d) Code of Conduct
It was resolved to adopt all four policies as presented.
County Councillor Hume left at 2010
11. TO RESOLVE AN INTERNAL AUDITOR FOR 2027-28.
Clark’s Clerical Service is appointed in accordance with the requirements of the Local Audit and Accountability Act 2014 and the Accounts and Audit Regulations 2015, which set out the statutory duties for internal audit provision within parish and town councils.
12. COUNCILLORS REGISTER OF INTERESTS
The Clerk will submit the Register of Interests for Cllrs Pocklington and Pritchard to East Lindsey District Council, as per the Localism Act 2011.
13. EXTERNAL AUDIT COMPLETED
The External Audit has been completed, and no issues were identified. In accordance with the Accounts and Audit Regulations 2015, the required paperwork was published on the Parish Council website on 25 September.
14. NOTICEBOARDS
The Clerk will add the Parish Council’s names, Clerk’s contact details, and the schedule of meeting dates to the noticeboards.
15. BUDGET 2027-28 PLANNING
Items to be included for consideration in next year’s budget are village gates, bench, noticeboard and reactive speed signs.
16. FUTURE MEETING DATES.
Cllr Edwards provided suggested dates for future meetings. These will be added to the next agenda for consideration and formal confirmation. Meeting dates will be set in accordance with the Local Government Act 1972, which requires parish councils to hold a minimum of four meetings per year, including the Annual Meeting of the Parish Council, and to publish notice of meetings in a publicly accessible place.
17. VILLAGE MAGAZINE
It was agreed to remove puzzles, recipes and similar non council content, and to provide a concise summary of the Parish Council minutes rather than full minutes. Councillors’ phone numbers will be removed from the publication.
The Clerk will obtain costs for producing a colour version of the magazine and will review both the advertising charges and the number of copies printed each year. It was also suggested that the magazine move to a seasonal format.
18. Planning applications received for decision at this meeting. (NB: Plans can be viewed at www.e-lindsey.gov.uk
Application reference 01342/26/RES has been received and is now being considered. Your observations are requested no later than 15th October 2026.
Reserved matters application relating to the erection of 50no. dwellings, 4no. industrial units and 1no. retail unit, with associated provision of public open space, landscaping, and highway and drainage infrastructure including attenuation basin, foul water pumping station and construction of vehicular accesses (outline planning permission ref. no. S/169/02583/21 for the erection of a foodhall/shop, 4 no. industrial units and up to 50no. residential dwellings).
Braybrooks House Main Road Stickney Lincolnshire PE22 8AY
The Council noted that outline planning permission has already been granted. However, the Council wishes to record its concerns, particularly regarding the reduction in affordable housing and the need to ensure that Condition 22 (Health Service Impact Mitigation Scheme) is fully addressed. The Clerk will submit a comment to East Lindsey District Council.
19. TO RECEIVE PLANNING DECISIONS RECEIVED FROM ELDC
None
20. BUS SHELTER AT MAIN ROAD
The Clerk has contacted Lincolnshire County Council regarding the proposed bus shelter. Although no update has yet been received, the Clerk has been advised that the matter is now being progressed by the County Council.
21. HIGHWAYS:
a) Community Speed Watch equipment
The radar gun has been delivered. The remaining equipment has been ordered and is expected to arrive within two weeks.
b) The Clerk has contacted the contractor regarding the pathway and requested an update. The contractor has confirmed they will visit the site to assess the issue.
22. PLAY AREA
a) Cllr Boseley has replaced the missing bolt.
b) The sign at the play area still displays the name of the previous Clerk. Cllr Boseley will inspect the sign to determine whether the name can be removed.
23. CEMETERY
a) The Clerk will contact AGS Groundcare and request that the bench be moved at a cost of £50.
b) Invoicing has now been set up on Scribe. The Clerk was asked to review the Council’s current costs and present this information at the next meeting.
c) Tree Works – The Clerk has chased Rev Fran for an update and is awaiting a reply.
d) Soil Only Sign – The Clerk will look at costs
24. VILLAGE GATES
Cllr Boseley will request details on the gates, while the Clerk contacts Lincolnshire Highways to request an on site meeting and will also explore potential grant funding opportunities.
25. EMAIL ADDRESSES
Remaining councillors agreed to set up their emails.
26. PARISH COUNCIL FACEBOOK PAGE
Cllr Pocklington will set up a Parish Council page.
27. ADOPTION OF MARY LOVELL WAY
The Clerk has passed the information to District Councillor Ashton.
28. PICNIC AREA
This was discussed earlier while County Councillor Hume was present.
29. CHRISTMAS LIGHTS SWITCH ON.
It was agreed that this would be 2 December 2026, at 1830.
30. CORRESPONDENCE RECEIVED FOR THIS MEETING – NOT COVERED ON THE AGENDA
31. TO RESOLVE TO MOVE TO CLOSED SESSION IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION THE MEETINGS) ACT 1960 TO THE CONFIDENTIAL NATURE OF THE BUSINESS TO BE DISCUSSED IN RELATION TO THE FOLLOWING MATTERS:
It was agreed to go into closed session and the remaining member of the public left 21:30.
32. TO DISCUSS OUTGOING CLERKS PENSION.
Councillor Edwards updated the Councillors.
33. MATTERS FOR NEXT AGENDA
Repeater Signs
34. DATE AND TIME OF NEXT MEETING:
Please note this is a Tuesday 03 November 2026 at 7.30pm with a Public Forum 7.15pm
Meeting Closed 22:00