June 2023
Notes from the public forum held on 01 June 2023 at 7.30pm
There were four members of the public present, one came along to listen to the meeting and to report the bad condition of the dog bin at the Picnic Area – this will be reported on to LCC. Others wished to be co-opted onto the Parish Council.
Minutes of the meeting held on Thursday 01 June 2023 at 7.35pm in the Youth Centre, Hall Lane
1. To accept apologies and reason for absence
Apologies: Apologies were accepted from County Cllr Bowkett and Dist Cllr Jones
Present: Cllrs Sherriff, Pritchard, Edwards and Bolland (Chairman)
Also present: Four members of the public
2. To co-opt new councillors – four required
a. Four emails have been received from residents wishing to be co-opted onto the Parish Council.
b. It was resolved to co-opt all four of the applicants
c. The three applicants present signed their Declaration of Acceptance of Office and joined the meeting – Cllrs Hopkins, Pocklington and Jones
3. To receive reports from representatives on outside bodies
a. County Cllr Bowkett reported by email:
i. The litter bins at the picnic area are being monitored with regard to being emptied regularly.
ii. Planning for details regarding the restaurant at Fodderdyke Bank has been received.
b. Dist Cllr Jones reported by email:
i. The District Councillors have the Community grants available for the community projects.
ii. There are young people’s markets being run in Horncastle at the weekend.
iii. The Wolds Festival starts next week.
iv. All beaches have been awarded a blue flag.
4. Receive declarations of interest in accordance with the Localism Act 2011
There were no declarations of interest.
5. Notes of the meeting held on 13 April 2023 to be approved and signed as the minutes
It was proposed by Cllr Sherriff and seconded by Cllr Edwards that the notes be signed as the minutes.
6. Clerk’s report
a. The Pelican crossing should be in place sometime in the next two years
b. LCC emailed to report that they had had no objections to the proposal regarding the use of the lay-bys/bus stops. The Parish Council and the Chairman had sent in objections. The matter has now gone to LCC planning.
7. Chairman’s report
The Chairman had nothing to report, all items are on the agenda.
8. Audit for the year ended 31 March 2023
a. To receive the Internal Audit Report
i. The Clerk read out the Internal Audit report.
ii. The Certificate of Exemption was confirmed an signed as required
b. To complete the Annual Governance Statement
i. The Chairman read out each section of the Annual Governance Statement and ticked the relevant boxes following responses from the Parish Councillors.
ii. The paperwork was signed as required.
c. To approve the Accounting Statements
i. The Clerk read out the figures in the Accounting Statement
ii. The Accounting Statement was approved and signed where required.
9. Finance report:
a. Cheques signed since the last meeting in April:
iii. Salaries (April) 795.54
iv. K & P Services (clock winding/cemetery work) 80.00
v. E L Arnold (white paper for magazine) 29.05
vi. 707 Ltd (cemetery skip - April) 45.76
vii. Bolingbroke Deanery (May – cheque previously signed) 96.00
viii. Malc Firth Landscapes Ltd (grass cutting) 50.40
ix. Bolingbroke Deanery (June magazine) 72.00
x. HSBC Bank Charges 6.20
xi. E L Arnold (Insignia) 1036.80
xii. Arthur J Gallagher (Insurance) 1530.36
b. Authority for payment:
xiii. Clerk’s expenses (two months) 119.65
xiv. Salaries (May) 795.54
xv. K & P Services (clock winding/cemetery work) 80.00
xvi. 707 Ltd (cemetery skip - April) 45.76
xvii. Bolingbroke Deanery (June – cheque previously signed) 72.00
xviii. Bolingbroke Deanery (July magazine) TBA
xix. HSBC Bank Charges 9.40
xx. Paul Greenhough (coloured paper for magazine) TBA
xxi. E L Arnold (Printing ink) 50.58
xxii. Evelyn Sands (Internal Audit) 315.00
xxiii. T J W Services (Footpath cuts) 438.00
xxiv. Anglian Water (Cemetery water supply d/d) 12.52
a. The balances in bank at 15 May 2023: Current account £16,282.90
Deposit account £11,618.37
No2 account £5,546.51
10. To review the Clerk’s salary
a. The Clerk reported the NALC pay scales from 01 April 2023.
b. Following discussion it was resolved to increase the Clerk’s salary as per the NALC Guidelines.
11. To discuss the £2000.00 ‘loaned’ to the Stickney Show Committee
a. The situation regarding the £2000.00 was explained to the new Councillors.
b. It was resolved to write to the Chairman of the Stickney Show Committee and ask who the Committee members are and for a copy of the latest set of accounts.
12. Planning applications received
The following plans were suppported by the Parish Council:
S/120/00965/23 - Mr A Downes - Reserved matters relating to the erection of a restaurant and bar with holiday lodge reception, office and shop and provision of parking (outline planning permission ref: S/120/1099/22 for the erection of a bar and restaurant, granted 10 November 2022) at Greenacres Farm, Midville Road
13. To report any planning decisions from ELDC
There were no planning decisions for this meeting
14. To receive play area report
a. The play area is checked and cleaned every week.
b. A new seat needs to be ordered for the junior swings.
c. New signs need to be ordered to replace the existing ones that have graffiti on.
d. The Clerk will check the inspection report for other works required.
15. To receive reports for Highways
a. The footway at Horbling Lane is getting narrower with the grass from the verge encroaching it and the surface is in a very poor state of repair – this will be reported on Fix my Street.
b. There is a blocked ‘storm’ drain in the A16 by the Primary School and the shop, this has been reported, but nothing has been done. Clerk will contact LCC regarding this matter.
c. There is a loose drain cover in the A16 by Whitegates, it rattles when vehicles go over it, this will be reported to LCC.
16. Correspondence received for this meeting
Brochures were made available for the Councillors
17. Other business – matters for the next agenda
There were no matters for the next agenda
18. Date of next meeting
The next meeting will be held on Thursday 06 July 2023 at 7.30pm in the Bungalow at the Old Rectory, Main Road with a Public Forum from 7.05pm
There being no further business the meeting closed at 8.50pm