June 2022
Notes from the public forum held on 09 June 2022
There were no members of the public present
Minutes of the meeting held on Thursday 09 April 2022 at 7.30pm in the Eastville, Midville & New Leake Village Hall
1. To accept nominations for the Chairman of the Parish Council
a. This item has been carried over from the Annual Parish Council meeting
b. It was proposed by Cllr Edwards and seconded by Cllr Sherriff that Cllr Bolland continue as the Chairman.
c. There were no other nominations, Cllr Bolland accepted the position.
2. To accept apologies and reason for absence
Apologies: received from Dist Cllr Jones
Present: Cllrs Pavely, Edwards, Sherriff, Pritchard and Bolland (Chairman)
3. To receive reports from representatives on outside bodies
There were no representatives from outside bodies present.
4. To receive declarations of interest in accordance with The Localism Act 2011
There were no declarations of interest.
5. Notes of the Annual Parish Council Meeting held on 05 May 2022 to be approved and signed as the minutes
It was proposed by Cllr Edwards and seconded by Cllr Sherriff that the notes be signed as the minutes.
6. Notes of the meeting held on 05 May to be approved and signed as the minutes
It was proposed by Cllr Sherriff and seconded by Cllr Pritchard that the notes be signed as the minutes.
7. Clerk’s report
b. An email has been received from a resident who would like to be co-opted onto the Parish Council, this was outlined by the Clerk.
c. It was resolved that the resident should be co-opted onto the Parish Council.
8. To receive a report from the Chairman
Someone will be required to deliver some magazines at Main Road, a request will be put in the Parish News.
9. Audit for the year ended 31 March 2022
a. To complete the Annual Governance Statement
i. The Chairman read out the statements in the Annual Governance Statement and ticked the boxes when responses were made.
ii. The Annual Governance Statement was signed as required.
b. To approve the Accounting Statement
i. The Clerk read out the Internal Audit Report.
ii. The Clerk read out the figures in the Accounting Statement, these were approved and the form signed in the relevant places.
iii. The Clerk read out the Certificate of Exemption, this was approved and signed.
10. Finance report:
a. To report the following payments will be made:
£
Salaries (May plus back pay) 1038.18
E L Arnold (Expenses) 38.44
E L Arnold (White paper for magazine) 20.00
K & P Services (clock winding, cemetery works etc - January) 80.00
707 Limited (cemetery skip 41.16
Evelyn Sands (Internal audit) 280.00
Bank charges (d/d) 8.60
Bolingbroke Deanery (July magazine – left blank to add to
previously signed cheque) TBA
LIVES (defibrillator battery and pads – items arrived, but no
Invoice therefore cheques left blank until invoice arrives) TBA
E L Arnold (Jubilee Mugs – left blank awaiting proforma invoice) TBA
Arthur J Gallagher (Insurance) 1487.78
Information Commissioners Officers (d/d) 35.00
b. The balances in bank at 15 May: Current account: £16,504.84
Deposit account: £11,574.82
No2 account: £5,039.24
11. To consider grant for the Jubilee mugs
a. Grants of up to £1000.00 are available for Jubilee Celebrations from ELDC.
b. It was resolved to apply for the funding for the Jubilee mugs.
12. To approve/amend the Financial Regulations
It was resolved to defer this item for the next agenda.
13. To receive play area report
a. The sign cannot be cleaned, it was resolved to get a quotation to replace it.
b. There are no other issues to report.
14. Planning applications received for this meeting
The following applications were looked at and SUPPORTED by the Parish Council:
S/169/01015/22 - Ms J Stacey - Extension to existing dwelling to provide additional living accommodation, existing extension to be removed at The Cottage, Main Road
S/169/01019/22 - Mr D Martin - Outline erection of a dwelling at Longfields, Main Road
S/169/01023/22 - Lindensium (Sleaford Building Services) - Section 73 application in relation to condition 1 previously imposed on application no S/169/01536/21 for the erection of 13 dwellings at Sunnyside Farm, Main Road
15. To report any planning decisions from ELDC
No planning decisions have been received.
16. To receive reports for LCC Highways
There were no highways issues reported
17. To approve the Emergency Parish Plan
The last two items required to complete the Emergency Parish Plan will be sought in September.
18. To discuss the venue for the next Parish Council meeting
Following discussion it was resolved to hold the next meeting at the Eastville, Midville & New Leake Village Hall.
19. Correspondence – not covered on the agenda
There was no correspondence for this meeting.
20. Matters for the next agenda
a. Review the Equal Opportunities Policy
b. Review the Grants and Donations Policy
c. Review the Complaints Procedure
21. Date of next meeting
The next meeting will be held on Thursday 07 July 2022 at 7.30pm in the Eastville, Midville & New Leake Village Hall. There will be a Public Forum from 7.15pm
There being no further business the meeting closed at 8.30pm